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Job Position: Administrative Assistant

Location: Lakeland, FL 33801

Pay Rate: $16.00/hr.

Shift: 1st

Description: Office Administrator Full Time
Location: Lakeland, FL
Schedule: Monday Friday, 8:00 AM 5:00 PM
Florida Tool is seeking a dependable, detail-oriented Office Administrator to join our small team in Lakeland, FL. This is a critical support role that keeps our office running smoothly and helps bridge communication between production, shipping, and management. If you are organized, eager to learn, and take pride in consistent, accurate work we d love to hear from you.
Key Responsibilities
Reception & Communication
Answer incoming calls, take clear and concise messages, and relay information accurately
Communicate with drivers for inbound and outbound shipments
Data Entry & Administrative Support
Enter daily production data
Reconcile production records (submitted via JotForm and physical tags)
Enter and track incoming deliveries based on packing lists
Provide strong backup support to the business manager as needed
Shipping & Receiving
Prepare packing lists and bills of lading (BOLs)
Assist with scheduling and coordinating pickups and deliveries
Log and confirm receipt of incoming materials
Light Accounting
Enter vendor invoices for approval and payment
Maintain organized records of transactions
What We re Looking For
Clear and professional telephone speaking voice (non-negotiable)
Dependable attendance and reliability this is our top priority
Willingness to learn and take direction in a fast-paced environment
Comfort with basic computer tasks (data entry, email, navigating software)
Bilingual in Spanish is a plus, but not required